Event Center Rental Guide

Event Center Photos

Parking

Free parking is available on site. No reservation or permit is required.

Check-In

A member of the GN team will be available to let you in during business hours. Please ensure your team arrives with enough time to get settled before your attendees arrive.

WiFi

Network: Genius Network Guest
Password: GeniusGuest!!

Capacity

The Event Center accommodates up to 82 people.

Areas You Have Access To

• Main Event Center
• Kitchen
• Restrooms (men's and women's)
• Lobby / waiting area
• Outdoor area

Please keep your event and attendees within these designated areas only.

Room Layout

You are welcome to arrange the space in whatever layout best suits your event. Circular tables and chairs are available on site at no additional charge and are typically used for meals. All setup and breakdown of furniture and materials is the responsibility of your team.

Our business hours are 7:00 AM - 5:00 PM. The Event Center is available for your use Monday - Sunday, 8:00 AM - 7:00 PM, excluding Genius Network meeting dates and the two days before and after each GN meeting. Contact us to confirm availability before booking.

Security Deposit

A $500 deposit is required at the time of booking and will be applied toward your total rental cost. Full payment is due prior to your event. The deposit will only be withheld in the event of damage, excessive cleaning requirements, or outstanding fees. A cancellation notice must be provided at least 2 weeks prior to your event or a $500 cancellation fee will be charged.

Overtime Policy

All events must conclude and vacate the premises by 7:00 PM. Any time beyond 7:00 PM will be billed at $300 per hour (or any portion thereof), as GN staff are required to remain on site until all guests have departed.

Basic Multimedia (Included in Rental)

• Use of projector, screens, and audio is included in your rental fee.
• You must bring and use your own laptop if you are not using the GN A/V team to record.

If You Choose GN A/V Recording

• Laptop: You will use our Mac laptop — bring a flash drive with all your files loaded.
• Drive: Bring a drive with at least 5TB of space. Allow 2 hours after your event for file transfer. We can also ship the drive to you.
• Livestream: Provide your Facebook or YouTube login and preferred platform. You will receive the access link by email on the morning of your event.

Supplies & Amenities

Genius Network can provide a range of supplies and amenities for your event. Everything beyond standard restroom necessities is available at the rates below. All supply requests must be submitted at least 2 weeks prior to your event date.

• Pellegrino, La Croix, Acid Rain Water, and other premium beverages — $2 each
• Coffee service (includes cups, lids, sugar, creamer and stir sticks) — $50 per 50 cups
• Black and white printing — $15 per 50 pages
• Color printing — $30 per 50 pages
• Any other consumable supplies requested — pricing varies depending on the item

Kitchen Access

• A full kitchen is available for your use.
• Trash must be removed daily from the Event Center, kitchen, and both restrooms.
• You are responsible for any damage to the Event Center or equipment and will be charged for all repairs or replacements.

Catering & Dining Supplies

• Genius Network does not provide catering, food, plates, silverware, or utensils. These are entirely your responsibility to arrange.
• You are welcome to bring in an outside caterer to set up and serve at your event.
• Catering does not include coffee. Coffee service can be arranged separately through our supplies menu above, or if you hire a porter, they can handle coffee throughout the day at a lower fee.
• If you use disposable plates and utensils, please ensure all waste is properly bagged and removed before you leave.

In-House Porters — Highly Recommended

Hiring an in-house porter is one of the best ways to ensure your event runs smoothly from start to finish.

• Make and replenish coffee throughout the day
• Clean up after attendees continuously throughout the event
• Collect, wash, and put away dishes after every meal
• Ensure snacks and beverages are replenished and always available
• Keep the space clean, organized, and presentable all day

Porter service is available starting at $250 per day.

Your Responsibilities

• Your team is responsible for all setup including arranging tables, chairs, and any materials you need.
• A member of your team must be present throughout the entire event to greet attendees and manage the room.
• All breakdown and cleanup must be completed by your team before leaving.
• For basic A/V, you will need your own laptop and cord to connect to our system. No A/V support is provided unless you hire our A/V team.
• Please bring everything your team and attendees need. GN staff are not available to assist with event operations.

Signage & Branding

• You are welcome to display your own banners, signage, and branded materials throughout the space.
• All signage must be removed at the end of your event and the space restored to exactly how it was found.
• No holes may be made in walls under any circumstances. Any damage will be charged to the card on file.
• All existing Genius Network signage must be returned to its original position before you leave.

Shipping & Deliveries

You are welcome to ship materials to the Event Center ahead of your event. Please follow the instructions below carefully.

• All packages must be addressed as follows:

• You must notify us before any shipment is sent.
• A $10 per package receiving fee applies to all incoming shipments.
• Packages will be held at no charge for the first 5 days. After 5 days, a $5 per package per day storage fee will apply.
• Packages that arrive without prior notice or proper labeling may be refused or delayed.

Skip the Dishes — Go Bamboo

Instead of using traditional dishes that require washing, consider purchasing bamboo plates and compostable utensils. They look clean and professional, hold up well for catered meals, and completely eliminate dish washing. Bulk sets are easily found on Amazon ahead of your event.

Hire a Porter

This is the single best thing you can do to make your event run smoothly. A porter handles coffee, replenishes snacks and drinks, cleans up throughout the day, and takes care of all the small things so your team can stay focused on your attendees. Starting at $250 per day, it is well worth the investment.

Ship Materials Early — But Not Too Early

If you are shipping materials, aim to have them arrive 1-3 days before your event. This gives you a buffer in case of delays while keeping storage fees to a minimum. Remember to notify us before anything ships and label all packages with your name and "Future Event Renter."

Pre-Order Your Catering

Do not leave food to the last minute. Confirm headcount, dietary restrictions, and timing well in advance. If you would like a recommendation, we use Eat by Stacie for our own events. Reach out to us for their contact info.

Arrive Early on Day One

Give your team at least 60-90 minutes before attendees arrive to set up the room, arrange tables and chairs, test A/V, lay out materials, and get settled.

Request Supplies 2 Weeks Out

If you need beverages, coffee service, or printing from us, submit your request at least 2 weeks before your event so everything is ready when you arrive.

Host Responsibilities

• A representative from your team must be present to greet attendees and guide them to the Event Center. The GN team cannot provide this service.
• Each attendee must sign an Attendee Release Agreement at the start of the event. Originals or copies must be provided to Piranha.
• You and your guests are expected to conduct yourselves professionally at all times.

Legal

• Any disputes are governed by the laws of Arizona and resolved through binding arbitration in Arizona.
• All organizers assume full liability for their safety and the safety of their attendees.

Closest — Walking Distance

Recommended Nearby

More Options

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Quick Bites

For any questions or issues, please reach out to our admin directly:

Madison Zimmerman
Admin, Genius Network
Admin@joepolish.com